How to Prepare Your Entry

COPIES OF ENTERED STORIES:

  • Submit links, low-resolution PDFs, MP3 or MP4 files
  • Combine PDFs of single stories into one PDF. Help with Combining PDFs. NOTE: related stories published or aired the same day count as a single story.
  • Television and radio links must yield good quality visual or audio replay. 
  • All copies submitted must contain the same coverage as the original aired, published or posted entry, and must include all graphics, headlines and photos (where applicable).

Hardcopy Instructions (when uploads are not possible):

            Acceptable Print Hardcopies — Four copies of each item:

  • Clearly legible photocopies on paper measuring anywhere from 8.5 inches by 11 inches to 11 inches by 17 inches,
  • Clips mounted on paper, cardboard or similar material,
  • Reprints, or
  • Printouts of PDF versions of print stories, as long as all graphics and information are included that were in the original published story. (Only news services may submit computer printouts without graphics.)
  • In each case, the submitted material must show the same stories, headlines, photos and graphics that appeared originally in print, without any additions or deletions, and must be accompanied by at least one actual tear sheet or clipping. Only news services may submit computer printouts without graphics.
  • Tear sheets are not accepted as entries, though one is requested to accompany photocopies or PDF printouts for hard-copy entries. Supplemental materials, including online components, are permitted.
  • Cover letter (if desired)
  • Printout of your electronic entry form

            Acceptable Television Hardcopies — Four copies of each item:

  • DVDs readable on Mac and PC
  • Broadcast transcript
  • Cover letter (if desired)
  • Printout of your electronic entry form

            Acceptable Radio Hardcopies — Four copies of each item:

  • CDs readable on Mac and PC
  • Broadcast transcript
  • Cover letter (if desired)
  • Printout of your electronic entry form

            Acceptable Online Hardcopies — Four copies of each item:

  • CDs or DVDs readable on Mac and PC showing exactly how the material appeared online (not updated after Feb. 29, 2020)
  • Legible printouts of exactly how the material appears (or appeared) online
  • Pages or information updated after Feb. 29, 2020 are not eligible
  • Include instructions indicating which stories and web pages are to be judged
  • Transcript for audio or video components to the entry
  • Cover letter (if desired)
  • Printout of your electronic entry form

          Acceptable Book copies:

  • Four copies of your book. Books must be submitted as published. Computer printouts or proofing copies will not be accepted. 
  • Cover letter (if desired) (four copies)
  • The first-place winner of the Rachel Carson Environment Book Award will need to send three more copies to be judged in the Nina Mason Pulliam Award for $10,000. 

           Acceptable Electronic Book entries: 

  • Detailed instructions on how to access the book (four copies)
  • For books that are not free access, send a check with the cost of four books to cover postage to judges. Make the check payable to Chris Bruggers. See address below.
  • If a reader app must be purchased, include the cost for four purchases.
  • Please don't make your check out to SEJ or send to the SEJ office because this will cause delays in getting your book to judges.

 

SHIPPING ADDRESS FOR BOOKS AND HARD-COPY ENTRIES:

SEJ Awards
c/o Chris Bruggers, Director of Awards
186 N Bellaire Ave
Louisville, KY 40206

(502) 641-1844

 

DEADLINE TO ENTER:

Electronic forms: April 24, 2020, 11:59 p.m. ET
Mailed entries: Postmark on or before April 24, 2020
Late electronic entries (additional fees apply): April 30, 2020, 11:59 p.m. EST
Late mailed entries (additional fees apply): Postmark between April 25 and 30, 2020

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