How to Prepare your Entry
COPIES OF ENTERED STORIES:
Broadcast and online entries may be submitted via website links as long as the entry is viewable or audible, and on a website maintained by the entrant or publisher of the entry. Television and radio links must yield good quality visual and audio replay. Print entries may be submitted via web links where the entry is viewable on a website maintained by the entrant or publisher of the entry, or by uploading 20MB maximum PDF files or radio MP3 files. Whether online or uploaded files, the entry must contain the same coverage as the original aired, published or posted entry, with all graphics, headlines and photos included (where applicable).
Print category stories may be submitted in one of six ways:
1) Internet web addresses entered through the electronic entry form. The web page or pages must clearly show the story or stories as they appeared in the original print version, with the same headlines, graphics and photos, and complete, unaltered text;
2) PDF files entered through the electronic entry form. The files must clearly show the story or stories as they appeared in the original print version, with the same headlines, graphics and photos, and complete, unaltered text.
3) clearly legible photocopies on paper measuring no smaller than 8.5 inches by 11 inches and no larger than 11 inches by 17 inches,
4) clips mounted on paper, cardboard or similar material (clips mounted on cardboard or other stiff paper may not be larger than 11 inches by 17 inches to allow for filing in the SEJ office),
5) reprints, or
6) printouts of PDF versions of print stories, as long as all graphics and information are included that were in the original published story. (Only news services may submit computer printouts without graphics.)
In each case, the submitted material must show the same stories, headlines, photos and graphics that appeared originally in print, without any additions or deletions, and must be accompanied by at least one actual tear sheet or clipping. Only news services may submit computer printouts without graphics.
Tear sheets are not accepted as entries, though one is requested to accompany photocopies or PDF printouts for hard-copy entries. Supplemental material, including online components, are permitted.
Television stories may be entered as links to websites where the videos can be viewed, or mailed on DVD (digital video disc). It is the entrant's responsibility to make sure entered links are current and viable, and that DVDs are playable in multiple formats and readable on both PC and Mac. Supplementary material, including online components, may be included. A complete transcript is required.
Radio stories may be entered as links to websites where they can be listened to, or shipped on audio CDs. It is the entrant's responsibility to ensure entered links are current and viable, and that audio CDs are readable on both PC and Mac. Supplementary material, including online components, may be included. A complete transcript is required.
Online entries may be submitted in one of three ways: 1) web addresses that are current and publicly accessible, 2) compact discs or DVDs showing exactly how the material appeared online or 3) legible printouts of exactly how the material appears (or appeared) online. In each case, the submitted material may not reflect any changes made after the last day of February of the current contest year. Entries must also be accompanied by complete instructions indicating which stories and web pages are to be judged. It is the entrant's responsibility to ensure each disc is readable on both PC and Mac. A complete transcript is required for any audio or video components to the entry.
Book entries must be submitted as published. Computer printouts or proofing copies will not be accepted.
Photo entries must be submitted as JPEG files, maximum 2MB. Only photos published as photojournalism, either as part of a story or alone, will be accepted.
SUPPORTING LETTER: Entries must be accompanied by a supporting letter, written by the entrant, a supervisor or nominator, providing information about the entered stories, e.g., the resources that went into reporting them, their impact and the deadlines or any other obstacles the reporters faced. If the entered stories are part of a longer series, this letter may also briefly summarize stories not included in the entry. For the Kevin Carmody Award for Outstanding In-depth Reporting, the cover letter must describe the impact of the entered stories. The letter may not be longer than 1,000 words.
DEADLINE: Entries must be submitted electronically no later than midnight, your local time, April 1, 2013, to qualify for judging in that year's contest. If you are submitting books or hard copies, the package must be postmarked by April 1, 2013.